Templates & Guidance
Everything you need to know about our templates, creating artwork, merging data, and printing!

Sending artwork & data
If we're printing for you, here's how to send your artwork and data

Canva
How to use Canva to create artwork and merge data in MS Word

Templates
All our templates and how to pick the right one for your needs

Adobe Indesign
Guidance for professional artwork and how to send it to us for printing

Microsoft Word
Simple artwork, mail merging attendee data, and printing

Printing
Frequently Asked Questions, answers, and troubleshooting

How to send us your artwork & data
The easiest option is for us to take care of your design, data merging and printing for you. Our design service is free!
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​Just send us your logos and graphics in the highest quality possible in one of these file types: PNG, EPS, JPG, AI, INDD, PSD. We'll create a proof for your approval / feedback.
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If you need special fonts and specific colour references please send them too.
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To supply artwork created in Indesign: Set your artwork on the correct template. In InDesign, click FILE, from the dropdown menu, click "Package", ensure "Copy fonts" & "Copy linked graphics" are both checked, save, then right click the folder you've created, select "Compress to zip file" then attach it to your email.​
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To supply artwork created in Canva, Illustrator, Photoshop or any other design programs: Please match the exact dimensions of the correct template (you can check these here) and include a 3mm bleed. Please also send all the graphics separately in a zipped folder. Share Canva files with office@hunteroperations.co.uk. Send files too large for email via Wetransfer.​
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To send us your Canva artwork, click "Share", toggle the collaboration link to "Anyone with link", copy the link and send it to us. Please also send all the graphics separately in a zipped folder.
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Send attendee data for us to print for you as a Microsoft Excel file or Google Sheet. Organise the data into columns (First name, Last name, Organisation, Position, etc.) in the order you would like to receive your badges (e.g. alphabetical by surname).​​​​​​​​​​​
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If you need QR codes on your badges:
A) If it's the same QR code for everyone, just provide us with the link or send a QR code you have generated yourself.
B) For unique QR codes for each person, just include the links in the spreadsheet in a separate column alongside the names and we'll generate the QR codes for you.

Templates
Please read the descriptions to ensure you pick the right one!
Microsoft Word
These templates are best for preparing and printing simple artwork and mail merging attendee data.
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You can also create more complex artwork in Canva and then drop it into Word in order to mail merge attendee data (more info).
Canva
The 1-UP templates can be used to create single badge designs to send to us for printing, or to drop into a Word template for mail merging (more info).
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The A4 templates can be used to create print ready PDFs (but data merging isn't possible).
Adobe Indesign
These 1-UP templates can be used to create badge designs to send to us for data merging and printing, or to merge data yourself in Indesign, or to drop into a Word template for mail merging (more info).​​
Eco-Friendly Card Badges
Badge Holder Insert Paper
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A6 2UP* (IN3.1: 105mm W x 148mm H) (*Full bleed colour possible​)
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A6 4UP* (IN3.2: 105mm W x 148mm H)​ (*Full bleed colour NOT possible​)​
Eco-Friendly Card Badges 1-UP
Eco-Friendly Card Badges A4
Badge Holder Insert Paper 1-UP
Badge Holder Insert Paper A4
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A6 2UP* (IN3.1: 105mm W x 148mm H) (*Full bleed colour possible​)
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A6 4UP* (IN3.2: 105mm W x 148mm H)​ (*Full bleed colour NOT possible​)​
Eco-Friendly Card Badges 1-UP
Seed Badges 1-UP*
*Seed badges can only be printed by us (more info). ​
Event Passes 1-UP*
*Event passes can only be printed by us (more info). ​
Badge Holder Insert Paper 1-UP
Place Cards 1-UP
Place Cards 1-UP

MS Word
How to use our MS Word templates to create artwork and merge data ​​

How to place graphics into your artwork
How to place your graphics exactly where you want them so they don't move around

How to mail merge attendee data
How to mail merge your data onto single sided and double sided badges, and upside down on double sided place cards

How to place complex Canva artwork
How to create artwork in Canva then use MS Word for mail merging your attendee data

Canva
How to use our Canva templates to create artwork and merge data ​​​

How to create
& print artwork
How to create print ready artwork in Canva

How to merge data with MS Word
How to place Canva artwork into MS Word and mail merge

InDesign
How to use our InDesign templates to create professional artwork​​​

How to set artwork on our templates
How to ensure your graphics are correctly set to our templates

How to send us your InDesign artwork
How to prepare and package your artwork to send to us for printing